The Global picklist value set are independent and reusable. We can use a single picklist in many custom picklist fields. Global picklist helps us to share picklist values throughout all the objects by letting us create picklist fields based on a default list of values. They can keep our picklist data lean by preventing users from adding erroneous or redundant values through the API. We can have a maximum of 500 global picklists in one Org.
A global picklist is by its name a restricted picklist. Only the system administrator can change the picklist values. When we create a global picklist, the list of values we specify are “locked”; so, that we can add or rename the values only by editing the global picklist.
This feature is available in both Lightning Experience and Salesforce Classic.
Case Study
So far, when a user enters an invalid picklist value or a value that is not available in the picklist options, that value will be still created as a new value, thus it creates inappropriate data. By using Global Picklist functionality, we can create a single picklist and use it for multiple objects per business needs. This reduces data redundancy, saves time and consumes less space. E.g. Create a global picklist value for data like “State”, “Country”, “Yes”, “No”, “In progress”, “Completed”, “Pending”, “Denied” etc.
Step 1:
From Setup, enter Picklists in the Quick Find box, then select Picklists.
Step 2:
Next to Global Picklists, click New.
Step 3:
Enter a label for the global picklist and Click save.
Step 4:
In the Picklist Value Set section, click New.
Step 5:
Add picklist values by clicking New, then entering the values one per line and Click Save.
Step 6:
To reorder the values, click Reorder. Optionally, choose to sort values alphabetically or to use the first value as the default value.
Step 7:
Finally, we have the global pick list in place and available for all objects. You can use this global picklist field while creating a new custom field for any object, as shown below.
Conclusion:
The Global Picklist helps to share the picklist values across all the objects in the system, by letting to create the picklist fields based on a master list of values. They keep the picklist data clean by strictly enforcing only valid values can be selected or added to database.
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