Payroll is a most time-consuming process for any organization. it is a repetitive work for the HR team in every organization. Since it involves a lot data entry manually, there are chances of wrong entries that lead to incorrect salaries. so we need a solution for it, and it should be a flawless process. The solution for the problem will be the Robotic Process Automation (RPA).
RPA will run across every application. It will verify the data consistency, verify the timesheet, verify the reimbursement etc. The RPA will automate the paycheck process, tax deduction, pay slip generation.
What is Robotic Process Automation:
Robotic Process Automation (RPA) is a software with defined rules controlled by Artificial Intelligence, So RPA is an established form of business process technology based on Robots or AI workers. It is consisting of robotic mimic the human works and allows to automate the list of tasks just like the employees doing throughout the application.
Samples of RPA bots are Chatbot, Knowbots
Robotic Process Automation is used to handle high-volume tasks, calculations, queries, automate Emails, maintain record transactions, automate workflows, perform back–office processes.
RPA is not a part (software) of the organization, but it works on top of it. The goal of using RPA is used to eliminate the redundant work performed by employees/humans. It does not require development and does not require to maintain or access the database.
Why Robotic Process Automation?
The business requirements are ever–changing, so enterprises need to improve the products continuously same time improving marketing, sales, and its relevant process.
An enterprise organization uses a lot of connected and disconnected IT systems to run their operations. With the evolving changes in business, the enterprises are not changing their IT systems frequently because of budget and timelines and complexity of implementations.
To get better with organizational improvement, more employees are hired to fill the gap between Enterprises IT Systems and Processes.
Benefits of RPA
With RPA, the organization can deploy virtual workers who work as employees, in case of a change in the organization process. A few lines of changes are faster than thousands of employees.
- To enable the best in customer service.
- Robots can handle multiple tasks at a time very well compared to humans.
- Ensuring the business is complying with standards and procedures.
- Cost savings for manual and repetitive work.
Example of RPA implementation:
Let us consider a new payroll in the organization’s business process; the management team has sent an email to the new annual revised document to the HR team. Now, the HR team derived new salary, tax, and beneficial documents. The HR needs to perform all due-diligence to make sure there are no data entry or calculation errors in the payroll.
Autobots (RPA) workforce:
The following steps can be automated by the RPA, so they are
|SL.NO||Descriptions of steps||Can automated by RPA?|
|1||Open an email and create the document for it.||Yes|
|2||Arrange the meeting with the team||Manual|
|3||Create a work item in IT systems||Yes|
|4||Calculate the entered details, salary, tax and beneficial.||Yes|
|5||Check the employee’s name||Yes|
|6||Key notes and employer documents||Yes|
|7||If the details are matched, calculate the HRA, DA, CTC, NET Salary, etc.||Yes|
|8||If the amount/calculations are mismatched, contact the management team via emails.||Yes|
|9||Completing the data import based on new hike details to existing payroll systems.||Yes|
|10||Work on new items to generate new pay slip’s documents.||Yes|
|11||If worker’s name and other details mismatch, pass to the vendor team.||Yes|
|12||Maintain the log/exceptions.||Yes|
RPA Implementations process:
RPA will have following flavor to implement its process, so they are,
In this stage, team must figure out the process which wants to automate. The following checklist helps to identify the process correctly.
- Is the process being criteria based?
- Is the process being repetitive and manual?
- Is the data being electronic format (like .CSV, .XLS).
- Can existing IT System easily used without any modification?
Next steps in the planning stage,
- Create/setup new development team, finalize implementations and timeline.
- Accept the solutions to the design of the RPA performance process.
- Identify the logging that should be implemented with running Autobots (Running robots).
Start the automation workflow as per committed plans and it is wizard driven.
In this stage, run the test case as per the scope and figure the valid defects.
Support and maintenance:
Providing continuous support after going to live.
Applications of RPA with industries:
Robotic process automation tools:
Described below four parameters of RPA tools; so they are
- Artificial intelligence.
- Types of works mainly performed.
- This should work across the systems
The software’s are available to use
Blue Prism – https://www.blueprism.com/
UIPath – https://www.uipath.com/
Automate Anywhere – https://www.automationanywhere.com/
RPA allows to automate the tasks just like human workers do. It is mainly focused to replace the repetitive works and eliminate human intervention in the business processes.